BIR Form No. 2316

What is Form 2316 and why do some companies require this in Pre-Employment Checklist?

BIR Form No. 2316 is a certificate to be accomplished and issued to each employee receiving salaries, wages and other forms or remuneration by each employer indicating therein the total amount paid and the taxes withheld therefrom during the calendar year.This Certificate in turn should be attached to the Annual Income Tax Return (BIR Form 1700 - for individuals receiving purely compensation income, or BIR Form 1701 for individuals with mixed income). http://www.bir.gov.ph/index.php/bir-forms/certificates.html

It is a Certificate of Compensation Payment / Tax Withheld For Compensation Payment With or Without Tax Withheld. It simply indicates that your income had been taxed.

How to get it?

If you are currently employed: your employer will give it to you before the current year-end.

If you are applying for a new job: your previous employer will give this form to you during the last payment of your wage/salary along with your Certificate of Employment and Clearance. This is during the last day of your service.

If your form 2316 is still not available: just ask your previous employer as to when you’ll be able to get it. But if your current company is strict with policies; they may ask you to sign a waiver.  

If you do not have a previous employer on the current year: please advise your current employer and ask them if you need to complete a waiver.

Please take note: should you get it from previous employer if the employment is within the current year.


Sample Form 2316 (PDF)

Pre-Employment Requirements

I am making this blog due to the fact that some pre-employment steps were still new to me even I am on my third job already. So for those who are still completing their pre-employment checklist, I hope this one can assist you for easier completion of your requirements.

The basic: Medical Examination. All of companies require this test (especially private companies), for them to confirm if you are physically fit to work. A lot of diagnostic centers offer Pre-Employment Package which includes:

• CBC
• Urinalysis 
• Fecalysis
• Chest X-ray
• Physical Examination
• RH/Blood-typing

For a less hassle transaction, make sure to ask the Diagnostic Center if they have a doctor to conduct the Physical Examination or else you have to find another Center/Clinic and pay additional fee for Doctor’s Remarks.

1. Copy of your SSS I.D. (for those who don’t have I.D. yet, you can submit the copy of your Form E-1)
2. Copy of your TIN I.D. Card
3. Copy of your PhilHealth I.D. Card
4. Copy of your PhilHealth Member’s Data Record (MDR) click here here on how to get it
5. Copy of your HDMF/PAG-IBIG I.D. Card
6. NBI Clearance (Original Copy)
7. Police Clearance (Original Copy)
8. Barangay Clearance (Original Copy)
9. 2-4 Copies of your Birth Certificate
10. 2-4 Copies of your Child’s Birth Certificate (if applicable)
11. 2-4 Copies of Marriage Contract (if applicable)
12. Copy of Transcript of Records
13. Copy of Diploma
14. Copy of Certificate of Employment (for previously employed)
15. Copy of Clearance from Previous Employment (for previously employed)
16. Professional Licenses (if any, including Driver’s License)
17. If your parents are more than 60 years old, provide copy of their Birth Certificate as well as their Senior Citizen I.D. Card

Other Companies also require:

• Community Tax Certificate (Cedula)
• BIR Form 1905 
• BIR Form 2316 click here on how to get it

How to get Member's Data Record (MDR)

A lot of people don’t know how to process their PhilHealth Member’s Data Record (MDR)--- it’s actually very easy and you can get it right away. Just make sure you are already a PhilHealth member and you have your PhilHealth I.D. Card.

Just follow these simple steps:

1. Ask a guard to where to get the Priority Number
2. A PhilHealth Staff will ask you about your purpose before giving you the Priority Number
3. Tell him/her that you’ll be requesting for your MDR 
4. Wait until your number will be called (usually you’ll be assigned to PACD Counter)
5. The staff will be asking for your PhilHealth I.D. Card as well as (2) Valid I.D.s
6. Wait for a few moment
7. The staff will now give you your MDR
8. Lastly, check if there are errors so you can immediately update it